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Necessary Documents Required for GST Registration in India

The documents required depend on the kind of business, constitution, or nature of activities carried out by the entity or type of GST registration process. For example, a sole proprietor/ individual, a partnership firm, and a company must procure different types of documents for registration.

Common Documents:

Regardless of the nature of the business or the type of GST registration, there are certain common documents that you will need to fill out the GST registration form:

1) PAN Card

Any form of GST registration will require the PAN (Permanent Account Number) of the authorized signatories/applicant (Directors, Partners, Proprietors, etc.) An Aadhar card is also an important document for GST registration of individuals or sole proprietors, in addition to the owner’s PAN card. For companies (private and public) or Hindu Undivided Families (HUF), a special PAN card of the Company or the HUF must be provided instead.

2) Photograph of Owner/Authorized Signatories

Passport sized photos of all owners, partners, and authorized signatories are a must for GST registration.

3) Phone Number & Email ID

A valid contact number along with an email address for the Primary Authorized Signatory is required during the GST registration process.

4) Proof of Place of Business

A Principal Place of Business is the central location from where a taxpayer’s business is conducted and the business’s records and accounts are stored.
When establishing address proof for GST registration, any of the following documents can be used:
a) Any document that shows proof of ownership for the premises, such as a recent property tax receipt, a copy of the municipal khata or a copy of an electricity bill.
b) In the case of owned property, the ownership deed/document.
c) Any copy of a valid rent or lease agreement (as required).
d) For additional places of business, the requisite proof of each place in the state must be provided as well.

5) Bank Account Details

Bank Account details are not mandatory at the time of applying for GST registration. It can be subsequently added by filing an amendment application at the time of the first login. The following documents can be provided to update the bank accounts details that are used to run the business.
a) A copy of a cancelled cheque, the first and last pages of your passbook, or a bank statement.
b) The Indian Financial System Code (IFSC) for the account.
c) The details of up to 10 bank accounts can be provided for this process.

6) Digital Signature

All application for GST registration must be digitally signed with a Class 2 Digital Signature. Hence, it is important that the digital signature is obtained for the following person who is authorized to sign the GST registration application before beginning the application process. 

Documents for Sole proprietor / Individual:

  • PAN card of the owner
  • Aadhar card of the owner
  • Photograph of the owner (in JPEG format, maximum size – 100 KB)
  • Bank account details
  • Address proof

Documents for Partnership firm (including LLP):

  • PAN card of all partners (including managing partner and authorized signatory)
  • Copy of partnership deed
  • Photograph of all partners and authorized signatories (in JPEG format, maximum size – 100 KB)
  • Address proof of partners (Passport, driving license, Voters identity card, Aadhar card etc.)
  • Aadhar card of authorised signatory
  • Proof of appointment of authorized signatory
  • In the case of LLP, registration certificate / Board resolution of LLP
  • Bank account details
  • Address proof of principal place of business

Documents for HUF:

  • PAN card of HUF
  • PAN card and Aadhar card of Karta
  • Photograph of the owner (in JPEG format, maximum size – 100 KB)
  • Bank account details
  • Address proof of principal place of business

Documents for Company:

  • PAN card of Company
  • Certificate of incorporation given by the Ministry of Corporate Affairs
  • Memorandum of Association / Articles of Association
  • PAN card and Aadhar card of the authorized signatory. The authorised signatory must be an Indian even in case of foreign companies/branch registration
  • PAN card and address proof of all directors of the Company
  • Photograph of all directors and authorised signatory (in JPEG format, maximum size – 100 KB)
  • Board resolution appointing authorised signatory / Any other proof of appointment of authorised signatory (in JPEG format / PDF format, maximum size – 100 KB)
  • Bank account details
  • Address proof of principal place of business

Documents for Society or Trust or Club:

  • Pan Card of society/Trust/Club
  • Registration Certificate of society or club
  • Passport size Photograph and PAN Card of Promoter/ Partners
  • PAN card and Aadhaar card of the authorized signatory, Promotors/Partners.
  • Board Resolution or any other proof of appointing authorized signatory
  • Registered Office Address proof
  • Bank account details

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Note: This Post was last updated on February 6, 2023

Disclaimer: The entire contents of this document have been prepared on the basis of relevant provisions and as per the information existing at the time of the preparation i.e. February 6, 2023. Although care has been taken to ensure the accuracy, completeness and reliability of the information provided, We assume no responsibility therefore. Users of this information are expected to refer to the relevant existing provisions of applicable Laws. The user of the information agrees that the information is not a professional advice and is subject to change without notice. We assume no responsibility for the consequences of use of such information. IN NO EVENT SHALL WE SHALL BE LIABLE FOR ANY DIRECT, INDIRECT, SPECIAL OR INCIDENTAL DAMAGE RESULTING FROM, ARISING OUT OF OR IN CONNECTION WITH THE USE OF THE INFORMATION.

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